Working with documents means collaborating on and generating the types of information resources required for the work to be completed. This is particularly crucial when working on projects that involve many moving parts, like creating software. Documentation helps everyone stay on the same page, and it eliminates wasted time trying to figure out instructions or steps to follow that someone else has already documented.

In general, documents, especially documents created by organizations or other professional settings, adhere to certain guidelines and standards. This creates an open and consistent documentation workflow and ecosystem. Documents can be unstructured or semistructured. For example handwritten letters, note or a tabular or list-based form. Documents usually consist of a mix of text and non-textual elements such as tables, images and graphs.

Document collaboration is usually about splitting teams into groups that have various access rights and permissions to documentation data escape to ensure that each group can concentrate on their own work without worrying about accidentally altering or overwriting other’s work. Version control is also important to monitor and restore older versions of documents. In addition, it provides the ability to use both the synchronous and asynchronous communications within the document. By setting these types of guidelines, you will be able to ensure that everyone in your team has the highest chance of success when they are using the company’s documentation.